Cookie Policy
Last Updated: December 31, 2025
Effective Date: December 31, 2025
1. Introduction
This Cookie Policy explains how Vicaya ("we," "our," or "us") uses cookies and similar tracking technologies on our websites:
- vicaya.eu (main European site)
- vicaya.app (international)
- vicaya.nl (Netherlands localized)
This policy should be read in conjunction with our Privacy Policy.
3. How We Use Cookies
3.1 Strictly Necessary Cookies (Required)
These cookies are essential for the website to function and cannot be disabled without breaking core functionality.
| Cookie Name | Purpose | Duration | Type |
|---|---|---|---|
sessionid |
Django session authentication | Session (expires on browser close) | First-party, HTTP-only |
csrftoken |
CSRF protection for form submissions | 1 year | First-party |
messages |
Temporary user notifications | Session | First-party |
Legal Basis: These cookies are necessary for the performance of our contract with you (GDPR Article 6(1)(b)). We do not require consent for these cookies.
3.2 Functional Cookies (Optional)
These cookies enable personalization and enhanced functionality.
| Cookie Name | Purpose | Duration | Type |
|---|---|---|---|
theme |
Remembers your theme preference (dark/light mode) | 1 year | First-party |
language |
Remembers your language preference | 1 year | First-party |
Legal Basis: Consent (GDPR Article 6(1)(a)). You can disable these cookies in your browser settings.
5. Third-Party Cookies
5.1 Sentry Error Tracking (Optional)
If Sentry error tracking is enabled on the server, it may set a cookie to track error sessions.
| Cookie Name | Purpose | Duration | Provider |
|---|---|---|---|
sentry-sc |
Session tracking for error correlation | Session | Sentry (Functional Software, Inc.) |
Control: Server administrators can disable Sentry entirely by not configuring SENTRY_DSN.
Privacy Policy: https://sentry.io/privacy/
6. Similar Technologies
6.1 Local Storage
We use browser Local Storage for temporary data that doesn't need to be sent to the server:
| Storage Key | Purpose | Duration |
|---|---|---|
llm_selection |
Remember your last selected LLM providers | Persistent (until cleared) |
query_draft |
Auto-save query text while typing | Persistent (until submitted) |
Note: You can clear Local Storage in your browser settings (same as clearing cookies).
9. GDPR Compliance
Our cookie usage complies with:
- GDPR (EU): General Data Protection Regulation
- ePrivacy Directive: Directive 2002/58/EC
- PECR (UK): Privacy and Electronic Communications Regulations
- Dutch Telecommunications Act: Telecommunicatiewet (Netherlands)
Consent Requirements:
- Strictly Necessary Cookies: No consent required (legitimate interest)
- Functional Cookies: Implied consent via cookie banner
- Analytics/Marketing Cookies: Explicit opt-in consent required (not used currently)
10. Contact Information
For questions about our use of cookies:
Email: [contact email to be added]
Website: https://vicaya.eu
Data Protection Officer: [DPO email to be added]
Supervisory Authority (Netherlands):
Autoriteit Persoonsgegevens
Website: https://autoriteitpersoonsgegevens.nl/